1. Registration fees

All participants must pay the registration fee to participate to the event. Participants are also advised to have a copy of their payment slip when going to the registration desk at the conference just in case they are requested to show proof of the payment on their arrival.


2. Cancellation Policy

Registration cancellations must be notified in writing by fax or email to the ICMFS Congress Secretariat in Limassol via Email: This email address is being protected from spambots. You need JavaScript enabled to view it..

The Congress Secretariat must be notified in writing by e-mail on This email address is being protected from spambots. You need JavaScript enabled to view it. or fax +357 25761020 about the cancellation of the registration. Telephone cancellation will not be accepted. The appropriate refunds will be made after the Congress and upon final approval of the organizing committee.

The following cancellation conditions apply:

Cancellation received Refund
before August 4, 2015  full refund of the registration fee less 30 EUR handling fee
August 4 – August 31st, 2015 50% of the registration fee
from September 1st, 2015 no refund


The following cancellation conditions apply to the cancellation of a hotel reservation:

Standard Accommodation Rates

Cancellation before and on
September 08, 2015:
  One night full accommodation fees  (less 30 EUR handling fee)
Cancellation after
September 08, 2015:
  Two nights accommodation fees
No show:   Full cancellation fees

Please note, that for shortening of your hotel reservation after check-in hotel - 100% cancellations fees will apply for the cancelled nights

Change of the arrival date has to be announced to the Organising Company no later than 3 days prior your arrival, otherwise one-night cancellation fee will be charged.

Please inform Suncare DMC Professionals about any amendments or cancellations in writing by e-mail This email address is being protected from spambots. You need JavaScript enabled to view it.. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Organising Company will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be settled after the congress.

The Organising Company reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.


3. Liability

The ICMFS 2015 Conference reserves the right to amend any part of the Conference programme if necessary at any time.

ICMFS 2015 will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Conference or related events.

In the event of industrial disruption or other unforeseen circumstances, ICMFS 2015 accepts no responsibility for loss of monies incurred by delegates.

Delegates should make their own arrangements with respect to personal insurance, along with travel insurance.


4. Personal Insurance

ICMFS 2015 cannot be responsible for healthcare, dental and ambulance services during its conferences or events. ICMFS 2015 strongly recommends that participants take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, ICMFS 2015 and its local co-organisers accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.


5. Privacy Legislation

In registering for the ICMFS 2015 Conference, relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: name, surname, institution, country and email address. These details may also be available to parties directly related to the Conference including the venues and accommodation providers. The ICMFS 2015 may use these details to inform current participants of Conference updates or future conferences via email. Participants are responsible for advising the ICMFS 2015 secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it. if they do not wish to have their email addresses included in the conference participant list or the ICMFS 2015 distribution list for future events.